Voluntary Registration : Site Assembly Solution

Case Study: Voluntary Registration

Scottish Estates

The Land Register is scheduled to be completed for all public land by 2019, and all land in Scotland by 2024.

Currently, Registers of Scotland are encouraging voluntary registration of land, and there is a 25% reduction in voluntary registration fees to further advance the scheme. Site Assembly Solution is another tool to help the process along as it allows solicitors to access precisely the information needed to prepare an application for voluntary registration.

Brief
Method

Getting it Right

For the voluntary registration of an estate, solicitors need to achieve a number of tasks.

They need to:

Identify estate boundaries
Map the estate extent
Identify any alienations from the original extent
Map all alienations
Check for cadastral conflicts
Produce a Compliant Deed Plan for Registration

These tasks can be onerous to achieve with traditional methods. If meetings with clients are needed to ensure details are correct, this can involve a long journey to reach remoter estates.

Beyond the Basics

Our web solution provides all the information needed for a swift, fuss-free, voluntary registration that can be managed remotely – and for some estate management requirements too.

For one example scottish estate, we:

Used an original estate plan as a baseline to identify the estate boundaries at a point in time.
Investigated the title in the sasine and Land Register.
Obtained copies of deeds and used the plans and descriptions to compare against the original boundary and plot the legal extent of the estate.
Plotted exceptions from the estate.
Compared the boundary extents with the cadastral map to identify any overlaps.
Identified Servitudes and mapped the extents for Registration.
Identified shooting and fishing rights and mapped the extent of the rights.
Identified leasehold interests.
Identified Rights of Way and core paths and mapped these for registration.
Supplied a Legal and Plans Reports over the residue of the Estate.
Created a compliant Deed Plan of the residue of the Estate that can be used to support the registration.

These tasks achieved more than the basic requirements for voluntary registration purposes; they were also useful for estate management. All of them could be viewed on our online interactive report for discussion by solicitors and landowners - even if they were working at opposite ends of the country.

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